Integrations

Your guest list, already seated.

Event Temple integrates with SeatPlan, a drag-and-drop seating chart and floor-plan designer built for weddings, banquets, galas, and conferences. Sign in with your Event Temple account, link a SeatPlan event to one of your Event Temple events, and the guest list imports automatically: names, emails, dietary needs, and notes. Every time you open the designer, SeatPlan refreshes that list from Event Temple. No exporting contacts to a spreadsheet. No re-drawing the same ballroom in PowerPoint. No seating chart that quietly stops matching the RSVP list.

What The Integration Does

• Signs you in with Event Temple single sign-on:" Continue with Event Temple" at seatplan.io/eventtemple or from the SeatPlan login page, with no separate credentials or API keys to manage
• Links a SeatPlan event to an Event Temple event through an organization and event picker, showing your upcoming events with the nearest first
• Imports the linked event's guest list automatically on creation: name, email, dietary needs, and notes, mapped from your Event Temple custom fields
• Refreshes that guest list every time you open the designer, adding new guests and updating existing ones by Event Temple contact ID
• Protects the work you have already done: seating assignments and check-in status live in SeatPlan and are never overwritten by a refresh
• Reads only. Every Event Temple API call is a GET, and the integration never writes data back to Event Temple

Event Temple stays the source of truth for attendees. Seating, check-in, and layout data live in SeatPlan.

What's Now Possible For Your Team

Hotel sales, catering, and banquet teams using SeatPlan and Event Temple together can:

• Design the room from the event you are already working. Reach SeatPlan's seating and floor-plan designer from your existing Event Temple sign-in. One path from event management to a professional room layout, with no separate product to buy or learn
• Work from one guest list. Contacts for the linked event import automatically and refresh each time the designer opens, so the floor plan reflects who is actually attending. Which means less admin time and fewer mismatches between the CRM and the seating chart
• Get sign-off on the real layout, not a stale PDF. Invite clients or colleagues to view or edit the live plan with permissions, while the guest roster stays tied to the Event Temple event so room setups get approved without an email chain
• Run a smoother event day. QR seat finders for guests, Apple and Google Wallet seat passes that update themselves when seats change, and a door check-in link for the team, all running off the same chart built from Event Temple data
• Build the ballroom once. Room-aware space templates mean the same room is set up a single time and reused for every event that follows
• Start from a photo instead of a blank canvas. AI floor-plan import turns a photo or PDF of a room into a working layout to build from

When Seatplan Is The Right Fit For Your Hotel

SeatPlan pairs with Event Temple for properties and portfolios that are:

• Drawing floor plans in PowerPoint, Excel, or on paper, and rebuilding banquet and gala setups from scratch for every event because there are no room templates
• Exporting contacts to spreadsheets just to build a seating chart
• Watching dietary requirements and notes drift out of date between systems
• Arriving on event day with a seating chart that no longer matches the latest RSVP list
• Emailing PDF layouts back and forth for client approval, with stakeholders reviewing outdated versions of the room setup
• Running check-in off printed lists, with guests who cannot find their seats and last-minute seating changes that never reach the door team

If any of that sounds familiar, SeatPlan is built for the problem you are trying to solve.

FREQUENTLY ASKED QUESTIONS

What is SeatPlan?

SeatPlan is a drag-and-drop seating chart and floor-plan designer built for weddings, banquets, galas, conferences, and the people who plan them. Event teams place tables, chair rows, staging, and special areas on a visual canvas that matches their actual room, import their guest list, tag dietary needs and notes, and drag guests to seats — no spreadsheets and no learning curve.

How does SeatPlan integrate with Event Temple?

It is a read-only, OAuth-connected bridge. You sign in to SeatPlan with your Event Temple account, create a SeatPlan event from a template, and link it to one of your Event Temple events using an organization and event picker. The guest list imports at creation, and the link between the two events is stored in the SeatPlan event's settings.

What does the integration sync?

Data flows one way, from Event Temple into SeatPlan: the guest and contact list (name and email), dietary restrictions and notes from custom fields, event details (name, date, booking, account), and guest list updates on each designer open. Seating assignments and check-in status stay in SeatPlan and do not flow back.

Does SeatPlan write anything back to Event Temple?

No. All Event Temple API traffic is read-only GET requests only, with no POST, PATCH, or DELETE. Nothing SeatPlan does can change your Event Temple records.

Do I need an admin to set it up?

No. There is no admin-side configuration. Any Event Temple user can connect by signing in with their Event Temple account no separate credentials, API keys, or field mapping. Dietary and note fields are matched automatically from your Event Temple custom fields by label pattern.

What happens to my seating chart when the guest list changes?

Each time you open a linked event in the designer, SeatPlan re-fetches the contact list for that event and merges the changes: new guests are added, and mapped fields like name, email, dietary needs, and notes are updated by Event Temple contact ID. Local fields table assignment and check-in are always preserved.

What can we get out of SeatPlan for the hotel and the caterer?

A3 PDF layouts for the hotel, Excel seat lists for catering, and printable name cards. On event day, guests find their seats through a printed QR sign or a Wallet seat pass that updates itself when seats change, and the team checks guests in from a link at the door.

How do I turn the integration on?

Reach out to your Event Temple customer success rep, or book a demo with our product experts if you don't have an Event Temple account.

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